HIPAA-Concious Admin Support - Southern California & Nationwide
Virtual Administrative Services for Independent Therapists in Private Practice
Three flexible support tiers — 10, 20, or 40 hours per week — built exclusively for solo and independent mental health practitioners. You see clients. We handle everything else.
HIPAA-Conscious Workflows no long-term Contracts Solo Practice specialists Serving All 50 States
8–12 hrs
Admin time lost per week
$299/wk
Starting price
3 tiers
10, 20, or 40 hrs/week
100%
Remote · All 50 states
Service Plans
Three Tiers of Support — Built Around Your Practice
Choose the level of admin coverage that matches where your practice is today. Upgrade anytime.
Essential Support
10 Hours / Week
$299 / Week
- Covered by just 2 client sessions / week.
BEST FOR:
New Or part-time therapists who don’t want to miss calls while in session and want to look organized without a large commitment.
- Phone and Voicemail Coverage During Agreed Hours
- New Client Inquiry Calls – Friendly Scripted Response.
- Basic Fit Screening Using Your Approved Questions.
- Scheduling & Rescheduling in Your Calendar/EHR
- Appointment Confirmations & Simple Reminders
- No Show Cancelation List Maintained For Appointment Fills.
- Website & Directory Inquiry Responses
- Inquiry Source Tracking
Practice Support
20 Hours /Week
$599 / Week
- Covered by just 4 client sessions / week
BEST FOR:
Established Solo Therapists Who Want to Fully Hand Off Phones, Scheduling, Insurance Verifications, And Onboarding So evenings Stay Free
- Everything Inclued in Esstial Support, Plus:
- Calendar Block Management (Admin Time, Vacations, Telehealth Vs. In-Person)
- New Client Onboarding – Intake Packets, Polices, Telehealth Links, System Practice Run Before Session.
- Form Completion Tracking & Reminders
- Insurance Verification & Authorizations
- Reauthorizations & Insuance Claims Follow-Up
- Weekly Activity Summary – Inquiries, Intakes, Cancellations, No-Shows
Full Support
40 Hours /Week
$1199 / Week
- Covered by just 8 client sessions / Week
BEST FOR:
Solo Therapists With A Full Caseload, Who Want To Focus 100% On clients and Want to Fully Step Out Of All Admin Work.
- Everything Included in Practice Support Plus:
- Full Administrative Coverage – Virtual Office Manager Role
- Comprehensive Billing Cycle Management (Intake – Paid Claims)
- Systems Clean-Up & Improvement (Workflows, Forms, Processes)
- SOP Development & Workflow Documentation
- Monthly Performance Reporting
- Practice Organization & Template Library
- Social Media and Marketing Plan Designed For Your Area To Keep Schedules Full.
Return on Investment
Your Admin Plan Pays for Itself
At $150 per client session, here’s exactly how many sessions per week it takes to cover each plan.
Essential Plan
10 HRS/WK
$299/week
2 Sessions x $150 = $300Wk
Plan Cost : $299/Wk
Net gain: +$1 +10 hrs reclaimed admin hours
Practice Support
20 HRS/WK
$599/week
4 Sessions x $150 = $600Wk
Plan Cost : $599/Wk
Net gain: +$1 +20 hrs reclaimed admin hours
Full Support
40 HRS/WK
$1,199/week
8 Sessions x $150 = $1200Wk
Plan Cost : $1,199/Wk
Net gain: +$1 +40 Hrs reclaimed admin hours
Most therapists recoup the cost of their plan within the first week — by redirecting admin hours toward additional client sessions. A full caseload of 25 clients/week at $150 = $3,750/week. Full Support at $1,199 leaves $2,551 in net billable gain
* $150/session is illustrative. Your actual rate may vary
what we do
Every Service We Provide — By Tier
A full breakdown of what’s handled for you at each support level. Click any tier to expand
Essential Support 10 hrs/week - from $299/wk
📞 Phone & Inquiry
- Voicemail monitoring
- New inquiry callbacks (scripted)
- Fit screening
- Directory/website inquiries
📅 Scheduling
- Booking & rescheduling in EHR
- Appointment confirmations
- Appointment reminders
- Inquiry source tracking
Practice Support - 20hrs/week - from $599/wk
📋 Client Onboarding
- Intake packet delivery via secure tools
- Practice policy distribution
- Telehealth link setup & confirmation
- Form completion tracking & follow-up reminders
🗓️ Calendar & Insurance
- Calendar block management (admin time, holidays, telehealth vs. in-person)
- Insurance verification & authorizations
- Unpaid claims follow-up
- Reauthorizations management
- Weekly activity summary report
Full Support - 40 hrs/week - From $1,199/wk
🏢 Virtual Office Management
- Acting as your virtual office manager
- Full billing cycle (intake → paid claims)
- Associate therapist onboarding support
- New admin staff training on your procedures
📊 Systems & Reporting
- SOP development & documentation
- Workflow clean-up & improvement projects
- Template library creation & maintenance
- Monthly performance reporting
Build Your Own custom Package
Tell us what works for you. Fill out form below to get custom quote.
Custom Package
Build Your Own Package
Not sure which tier fits? Tell us what you need and we’ll build a custom support plan just for your practice — no one-size-fits-all approach here.
Service area
Based in Apple Valley, CA — Serving Therapists Nationwide
All support is delivered 100% remotely. We work within your existing EHR, scheduling system, and secure communication tools — no matter where your practice is located.
*Apple Valley, CA * San Bernardino County * Riverside County * San Diego, CA * Los Angeles, CA * Orange County, CA * Inland Empire, CA * Rancho Cucamonga, CA * Victorville, CA * Southern California * All 50 States
Questions & Answers
Frequently Asked Questions
Common questions about our services, pricing, and how admin support works for therapists.
How many sessions per week does it take to offset the cost?
At $150/session: Essential ($299/wk) is covered by 2 sessions, Practice Support ($599/wk) by 4 sessions, and Full Support ($1,199/wk) by 8 sessions. Most therapists recoup the cost within their first week by redirecting admin time back to client sessions.
Is this service HIPAA-compliant?
Yes. Every workflow is designed with HIPAA-conscious practices. We never handle PHI over unsecured channels and work exclusively within your existing secure EHR and communication tools.
Are there long-term contracts?
No. There are no long-term contracts or commitments. Support is billed weekly and you can adjust or cancel as your practice evolves.
Do you work with therapists outside of California?
Yes. While based in Apple Valley, CA, all support is delivered remotely. We serve solo therapists and independent practitioners across all 50 states.
Which EHR platforms do you work with?
We work within your existing EHR and scheduling system — SimplePractice, TherapyNotes, Jane, and others. We adapt to your workflow, not the other way around.
Can I build a custom plan if none of the tiers fit?
Yes. Use the Build Your Own Package form above to describe your specific needs. We’ll review and send a custom quote within 1 to 2 business day.
Ready to Get Started?
Book Your Free 30-Minute Consultation
We’ll learn about your practice, your caseload, and where admin is costing you the most time — then show you exactly how we can help. No pressure, no commitment.
Serving therapists in Southern California and across all 50 states · admin@thersasst.com · (760) 239-7951